Race Organisers

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FAQs - Using Runireland

 

 Online Entry System:

RunIreland have partnered with njuko.com to deliver you the best and easiest registration & race management technology.

Please email adam@runireland.com or adam.oconnor@njuko.com to get set up

 

I added my event to the calendar but it has not appeared yet?

Your event is in the approval queue waiting to be checked for errors by the team and approved. We will email you when everything is live

When can I expect payment for my event?

Our registration partners njuko.com can pay you every 2 weeks or monthly, it's up to you.

I didn't get a confirmation email?

The new system allows the organiser to add a customised confirmation email themselves. They can do this by logging in to the event on www.njuko.net , clicking tools on the left hand side and adding an "email template"

How do I change the price of my event eg. from an early bird price?


Log into www.njuko.net, click configuration and go into price section. Here edits and early birds can be added

How do I close off online entry for my event?

 

You can set the event to close automatically at a certain time / date. click configuration and go into competitions section. Here it will ask you for a closing date

 

 

For Event Organisers who have system queries -

adam@runireland.com / adam.oconnor@njuko.com

 +447597859047

 

 Benefits: Marketing / Exposure & Creating Efficiencies in organising your event.
- Listing on the RunIreland website
- The RunIreland Newsletter (approx 70,000+ subscribers)
- Using Press Releases on the site homepage to generate interest (RunIreland had 460,205 unique visitors in the last 12 months which is over 10% of the population
- Social Media posts about the event leading up to it (15,000+ Facebook likes on the RunIreland page & a growing Twitter presence)

Cool Techy features include:
Refund participants directly, auto and schedule emails to your marketing database or registered participants, identify incomplete registrations, segment your participant lists, amazing discount codes, sell merchandise, process donations, assign bib numbers, register onsite / check in using a Free iPad or iPhone / Android or other tablet and many many more…
 

  

Adding content to RunIreland:

1. How can I add my event to your race calendar?
You can add your event to the calendar by clicking here:  http://www.runireland.com/node/add/event

2. How can I add news to Runireland?
Click on the following link to add news: http://www.runireland.com/node/add/news
Please make sure to fill in all fields and add a logo or picture (landscape orientation)

3. How can I advertise my race results?
Click on the following link to post results http://www.runireland.com/node/add/news. Select 'Results' in dropdown menu. Again please include a picture or race logo.

 

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4. How do I be Featured on the RunIreland monthly newsletter of upcoming events?

This free marketing tool is exclusively available to races that use Runireland for online entry. This newsletter goes out to over 50,000 subscribers monthly. If your event is on the race calendar already and you want to up-grade to online, please email team@runireland.com

 

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Organising an Event Questions

Where can I get insurance?If you are an AAI member, you can get a discount on the price of insurance through McMahon and Galvin, who are the insurance brokers for the AAI: http://www.insurancebrokers.ie/

 
Does my course have to be measured?
If it is an AAI event, your route has to be measure by an approved AAI Course Measurer - http://www.athleticsireland.ie/content/?page_id=116 
 
 How can I create a route map for my race?
 To create a route map use http://www.mapmyrun.com/
 
Where can I get co-ordinates of my event location?
To get exact co-ordinates, go to http://www.getlatlon.com/
 
Where can I get waterproof race numbers?
Go to http://winningways.org.uk/default.aspx.  Note that waterproof will be more expensive than normal quality race numbers.
 
Where can I get T-shirts printed?
For our own events we use Advertees in Galway www.advertees.ie  You can probably also find a similar company in your own area.
 
Can  you recommend any water supplier?
We use Galway Water, you may wish to source a supplier nearer to your event http://www.galwaywater.ie/
 
Can  you recommend a portaloo supplier?
For our own events, we use Walsh Waste http://www.walshwaste.com/ , you may wish to source a supplier nearer to your event.
  
Can you provide a finish line?
Yes.  We charge €350 plus mileage: This includes setting up and dismantling the finish line -and we can help at the finish area during the event. contact@runireland.com for more info

 Who can make my event website ?  

Proactive Ltd can do a event Websites or any designs you need for just €995 + VATSportsEventManagament.jpg

A Content Managed Website Template that includes five updateable sections;

  • Homepage

  • Race Information page

  • Results page

  • FAQ page

  • Latest News page

  • Image Gallery

This package also includes;

  • Domain Registration for 1 Year

  • Website Hosting for 1 Year

  • Google Analytics

  • 3 Email Address Aliases

For more information on this offer email team@runireland.com

  

Quick Guide to Promoting your race

by the Marketing Company behind  Run Galway Bay 

  1. Choose a memorable name for your event - make sure it's available as a domain name. For Example www.rungalwaybay.com

  2. Create a strong logo with a distinctive colour - you want your event Tee Shirts and branding to stand out. Run Galway Bay tee-shirts have been seen all over the world.

  3. Design a website that gives participants all the information they need to know within two clicks.

  4. Use an on-line booking system like RunIreland.com and eliminate paperwork from postal entries if possible. Run Galway Bay is 100% on-line entry.

  5. Use links to other Websites and Forums to get the word out there.

  6. Make sure your event is listed on event calendars - most are free.

  7. Optimise your website to ensure your event is ranked on google listings.

  8. Get as much press coverage as possible - the story has to be newsworthy and relevant. Inviting an elite runner, or a celebrity personality, or a reporter to participate in your event will boost the post event press coverage.

  9. Get your own photographer - don't rely solely on the press.

Want to know more or talk to Proactive - please contact us at angela@proactive.ie
 

10 Step Guide to organising a Race

by Ray O'Connor, Race Director, Run Galway Bay 

  1. Run the proposed route several times yourself and preferably in bad weather! Honestly, it is the only way to truly understand the potential problems that you might have to face on race day.

  2. Get the route officially measured and mark the course early.

  3. Apply for an AAI permit and get insurance.

  4. Talk to the Local Council, Guards and Emergency Response Units in the area - use their experience knowledge and advice to put your safety and emergency plan together. (Check that there are no roadworks planned on the route on the date in question - it has happened!)

  5. Get a core team of leaders together with specific responsibility for groups of volunteers.

  6. Don't depend solely on unpaid volunteers - make a donation to a club in return for volunteers this way you are guaranteed bodies when you want them and where you need them.

  7. Make sure your timing people are reliable and results can be issued quickly after the race.

  8. Order your race numbers, medals, finishers tee shirts, safety pins well in advance.

  9. Registration should be hassle free - make sure you have enough people and try to expect the unexpected.

  10. Get a good nights sleep the night before and above all stay calm - everyone will be looking to you for inspiration and direction so give it to them in bundles.

What can RunIreland do for you?

  1. RunIreland focuses on Irish Events so your race will not get lost in a list of international events.

  2. Events are easy to find and listed on the homepage

  3. RunIreland currently attracts 138,500 unique visitors per year

  4. The average page view per visit is 5.6

  5. The quality of the editorial and news feeds on RunIreland ensures regular repeat visits

  6. Each Race is given it's own web page - a bonus for smaller events who do not have their own website.

  7. Google rankings for events tend to show up from the RunIreland event page rather than the official event website.

  8. Every single enquiry is responded to in person and re-directed to the race director where relevant - automated responses are not used.

  9. Online fee includes the transaction fee and marketing of your event to your target audience.

  10. Google Maps, video, photos of your event included on your event page

  11. Featured race facility

  12. Assistance available for race organisers including web design, logo design, on-line marketing, event management consultancy, finish line gantry hire etc.

  13. Note discounted rates may apply for certain races - please ask for more details